CBS

Facility

Order state

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Purchase orders

Number	Supplier	Department	Ordered	Received	Outstanding	Expected	Approval	State	Action

No purchase orders yet Nothing is wrong. Raise one below — it starts as a draft and is sent to the supplier only when you place it.

Raise an order

Starts as a draft

Supplier

Department

Expected by

Item code

Quantity

Unit price in rupees Blank or zero uses the last price paid. Sent as integer paise.

Tax rate, percent

Note to the supplier

Item	Quantity	Unit price	Tax

No lines on the draft yet. An order with no lines is a document that says nothing, so it is refused.

Record a delivery

Moves the store in the same transaction

Against order Leave blank for a direct purchase — a cylinder of oxygen at two in the morning is a real delivery and must be recordable.

Or from supplier

Item code

Quantity received

Batch

Expires

Supplier invoice number

Invoice amount in rupees

What has arrived

GRN	When	Supplier	Lines	Value received	Supplier invoice	Received by

Nothing has been received yet.

Suppliers

Code	Supplier	Supplies	GSTIN	Terms	Contact	Approval	Action

No suppliers recorded Add one below. An order needs a supplier, because a delivery from nobody cannot be traced.

Add a supplier

Code

Name

Supplies

GSTIN

Drug licence number Recorded, not verified. CBS does not ask the regulator.

Contact person

Phone

Email